To reduce the size of your Outlook Data File (.pst) or Offline Outlook Data File (.ost), you can manually compact the data file. Select your version of Outlook below to see instructions on how to reduce the size of a.pst or.ost file. Newer versions Office 2010 Office 2007 Reduce your mailbox size. Under Picture Tools, on the Format tab, in the Adjust group, click Compress Pictures. If you do not see the Picture Tools - Format tab, make sure that you selected a picture. You may have to double-click the picture to select it and open the Format tab. Also, depending on your screen size, you might only see the icons for the Adjust group. To work around this issue, use a compression utility to add the.eml file to an archive. Then, attach the archive file to the Outlook for Mac email message, and send the message. Note On Mac, you can use the Compress option on the File menu in Finder.
Mailbox Full: Your mailbox is full, you may not be able to send or receive items.
Compress Microsoft Outlook For Mac Os
As an Outlook user, you may be familiar with this message. With the accumulation of emails, the Outlook mailbox grows in size. And users often neglect or forget this fact. They notice it only after getting the ‘Mailbox Full' error message while trying to access the mailbox.
Compress Microsoft Outlook For Mac Help
What you can do to reduce the size of Outlook mailbox?
In order to send and receive emails without issues, it's necessary to reduce the size of Outlook mailbox. Deleting some emails and attachments would be the easiest way to do this. But this alone is not enough to cope with the situation. That is why Microsoft has provided some inbuilt features in Outlook to deal with the ‘Full Mailbox' situation. Also, some third-party Outlook management tools are extremely helpful in this regard.
Microsoft Outlook For Mac
Instant Solution
Try an automated tool Kernel for PST Compress & Compact to remove unused and unwanted space from the PST files and reduce the large PST file
.
A few simple ways to reduce mailbox size are:
- Delete large Outlook emails and attachments
- Use Mailbox Cleanup utilities
- Compress the Outlook data file (PST)
- Archive older PST file items
- Try third-party Outlook management tools like Compress PST, Split PST, Remove Duplicates, Attachment Management
Delete large Outlook emails and attachments
Deleting large emails, undoubtedly, is the wisest technique. Rather than randomly deleting large-sized files, you can follow a systematic approach to manage Outlook attachments . The steps are:
- Open Outlook. In the folder list, click Search folder, then select New Search folder.
- Scroll down the list and under Organizing Mail, select Large mail. Click Choose under Customize Search Folder.
- Specify a size in the ‘Show mail greater than' box (for example 6000 KB). Click OK to continue.
- Click OK again and a folder named ‘Larger Than 6000 KB' is created under Search Folders. This newly created folder will get updated with the mails of size more than 6000 KB automatically.
When you face mailbox size issues, just go to the Search Folders. There, click on the newly created folder, and delete your mails which are not so important. If you need, you can save the attachments to your drive before deleting it (by right-clicking on the attachment and then clicking ‘Save As' or ‘Save All' option). Continue doing this, until the mailbox has enough space for new emails.
Use Mailbox Cleanup Tools
You can trim the size of your mailbox using the options in the Outlook Cleanup Tools (you can access it by following File>Info>Cleanup Tools).
Three options are available in the Cleanup Tools dropdown list:
- Mailbox Cleanup
- Empty Deleted Items Folder
- Archive
Using the Mailbox Cleanup Option, you can view your mailbox size/mailbox folder sizes. Also, you can find items larger/older than a specified limit.
The latest version of one of the most commonly used activator in universe.
Mailbox Cleanup also provides you the facility to archive the older items which are not needed anymore. Click AutoArchive to move your unwanted items to a separate folder automatically. With its advanced options, you can filter the items you need to archive. And you can Browse and select the location where you need to save your archived items.
Title: QQ International for Mac 3.11 for Mac File size: 43.83 MB Requirements: Mac OS X; Language: English Available languages: English, French, Polish, Chinese. Jul 16, 2020 Download the latest version of QQ for Mac - Connect to the Chinese social network. Read 24 user reviews of QQ on MacUpdate. QQ is a straightforward macOS client for the QQ (also known as Tencent QQ) instant messaging platform that enables you to make HD video calls, stream multimedia content and get in touch with various users from over 80 countries from around the world. With the new open platform feature, developers can build applications for QQ International for macOS and submit online for approval. The Mac client interface is available in English, French, Spanish, German, Japanese and Korean, therefore you will likely find a language you feel comfortable with. Qq for mac english. Sep 14, 2015 Download QQ International for Mac free. Join Tencent`s QQ and enjoy premium features e.g. Free video chat and real-time translator.
With the Empty option, you can delete all the items present in the Deleted Items folder permanently. Before that, you can view the deleted folders and subfolders (if any) and their sizes.
Compress the Outlook data file (PST)
In Outlook, Outlook data files can be compressed manually. Compressing files would help in restoring some space in the mailbox. Before starting the procedure, delete the items that are not required. In Navigation pane, right-click the Deleted Items folder and then click Empty ‘Deleted items' folder. Then follow the steps given:
- Launch Outlook. In the File tab, select Account Settings and then click Account Settings.
- Click the Data Files tab, select the PST file to compact, and then click Settings.
- In Outlook Data File dialogue box, click Compact Now. This is the final step.
Deleting large emails, undoubtedly, is the wisest technique. Rather than randomly deleting large-sized files, you can follow a systematic approach to manage Outlook attachments . The steps are:
- Open Outlook. In the folder list, click Search folder, then select New Search folder.
- Scroll down the list and under Organizing Mail, select Large mail. Click Choose under Customize Search Folder.
- Specify a size in the ‘Show mail greater than' box (for example 6000 KB). Click OK to continue.
- Click OK again and a folder named ‘Larger Than 6000 KB' is created under Search Folders. This newly created folder will get updated with the mails of size more than 6000 KB automatically.
When you face mailbox size issues, just go to the Search Folders. There, click on the newly created folder, and delete your mails which are not so important. If you need, you can save the attachments to your drive before deleting it (by right-clicking on the attachment and then clicking ‘Save As' or ‘Save All' option). Continue doing this, until the mailbox has enough space for new emails.
Use Mailbox Cleanup Tools
You can trim the size of your mailbox using the options in the Outlook Cleanup Tools (you can access it by following File>Info>Cleanup Tools).
Three options are available in the Cleanup Tools dropdown list:
- Mailbox Cleanup
- Empty Deleted Items Folder
- Archive
Using the Mailbox Cleanup Option, you can view your mailbox size/mailbox folder sizes. Also, you can find items larger/older than a specified limit.
The latest version of one of the most commonly used activator in universe. Re-Loader Activator is the best choice for windows 7 to get quick, safe for you system, permanent activation in one click of a button.About Windows 7 Activator:Re-Loader 3 is activator that represents family of universal activators, which could activate many versions of windows and Microsoft office. This means Re-Loader 3 could activate windows 7 with literally any version (32-bit version or 64-bit), edition (Starter, Home Basic, Home Premium, Professional, Enterprise, Ultimate), survive pack and build (like 7600, 7601 or higher) that you need.Activation provides in different ways so Re-Loader 3 is highly reliable and capable to activate windows 7 offline and online.
Mailbox Cleanup also provides you the facility to archive the older items which are not needed anymore. Click AutoArchive to move your unwanted items to a separate folder automatically. With its advanced options, you can filter the items you need to archive. And you can Browse and select the location where you need to save your archived items.
Title: QQ International for Mac 3.11 for Mac File size: 43.83 MB Requirements: Mac OS X; Language: English Available languages: English, French, Polish, Chinese. Jul 16, 2020 Download the latest version of QQ for Mac - Connect to the Chinese social network. Read 24 user reviews of QQ on MacUpdate. QQ is a straightforward macOS client for the QQ (also known as Tencent QQ) instant messaging platform that enables you to make HD video calls, stream multimedia content and get in touch with various users from over 80 countries from around the world. With the new open platform feature, developers can build applications for QQ International for macOS and submit online for approval. The Mac client interface is available in English, French, Spanish, German, Japanese and Korean, therefore you will likely find a language you feel comfortable with. Qq for mac english. Sep 14, 2015 Download QQ International for Mac free. Join Tencent`s QQ and enjoy premium features e.g. Free video chat and real-time translator.
With the Empty option, you can delete all the items present in the Deleted Items folder permanently. Before that, you can view the deleted folders and subfolders (if any) and their sizes.
Compress the Outlook data file (PST)
In Outlook, Outlook data files can be compressed manually. Compressing files would help in restoring some space in the mailbox. Before starting the procedure, delete the items that are not required. In Navigation pane, right-click the Deleted Items folder and then click Empty ‘Deleted items' folder. Then follow the steps given:
- Launch Outlook. In the File tab, select Account Settings and then click Account Settings.
- Click the Data Files tab, select the PST file to compact, and then click Settings.
- In Outlook Data File dialogue box, click Compact Now. This is the final step.
Archive older PST file items
Microsoft Outlook includes an AutoArchive feature to archive the old or unrequired PST file items to a separate PST file on the system hard drive which users can make use of whenever required. Let us know the steps to perform this.
Compress Microsoft Outlook For Mac Free Download
- Launch your Microsoft Outlook application.
- Move to Files>Options>Advanced.
- Navigate to the AutoArchive section on the panel and click AutoArchive Settings under it.
- Now select the checkbox saying Run AutoArchive every days and provide the number of days as an interval for regular automatic archiving process.
- Provide opther options like deleting old items, etc. and finally click on AutoArchive.
Note: You can archive items manually from PST file mailbox as well.
Try third-party Outlook management tools
With third-party tools, it is easy to manage the size of Outlook mailboxes. Tools are available to compress and compact PST files, to remove duplicate items from mailboxes, and even to split large PST files. Some favorite tools for Outlook management are:
- Kernel for PST Compress & Compact
This tool compresses and compacts Outlook PST files to reduce their size. It clears unnecessarily space so that new data can be saved. Compress PST tool also removes attachments from emails and saves them to a separate folder.
- Kernel for PST Compress & Compact
- Kernel for Outlook Duplicates Remover
This tool helps users to remove Outlook duplicate items from mailbox folders. It uses advanced filters to detect duplicate items.
- Kernel for Outlook Duplicates Remover
- Kernel for PST Split
This tool helps to split large-sized PST files into small PST files. It splits files based on criteria like Date, Size, etc. Even password-protected PST files can be split using this split PST tool.
Third-party tools for Outlook management have many advantages of manual methods. They are more reliable, efficient, and fast compared to manual methods.
Conclusion
Unusual size of mailboxes can trouble Outlook users in many ways. However, some manual tricks, as well as efficient third-party tools such as Kernel Outlook Management Tools as described above, are available to handle these issues properly.
More Information
